Roles and Responsibilities of Officers
President:
Must find volunteers for each of their responsibilities. This person must NOT fulfil these roles themselves. They will oversee/manage volunteers for each of these roles. Must work closely with these chairs and provide monthly updated reports for each position during our monthly PTSA meetings.
These Chair positions include:
Must find volunteers for each of their responsibilities. This person must NOT fulfil these roles themselves. They will oversee/manage volunteers for each of these roles. Must work closely with these chairs and provide monthly updated reports for each position during our monthly PTSA meetings.
These Chair positions include:
- Oversee all PTSA Board members and provide advice and assistance
- Confirm ALL volunteer positions have been filled
- Create a calendar for general and exec meetings
- Work closely with Principal and Assistant Principal
- Sign contracts
- Confirm social media is regularly updated
- MUST communicate well with PTSA Board members
- Set expectations for communication, roles, etc.
- Work closely with IT specialist at Metea
- Work closely with Treasurer throughout the year to verify numbers and compare actual numbers to budget
- Work closely with school sponsored and PTSA sponsored events
- Must attend each monthly exec and general PTSA meeting to take minutes
- Must provide Board with typed official meeting minutes from prior meeting
- Work closely with President to confirm calendar and share important school and PTSA dates
- Weekly check PTSA school mailbox
- Share correspondence during meetings
- Keep track of voting
- Provide communication to our PTSA members via social media
- Must file monthly financial statements to the PTSA Board every month, reconciled with the bank statement.
- Will issue checks for payments and reimbursements, collect money and checks and make timely deposits to our assigned bank account.
- Will work closely with the President to confirm our budget and actual numbers are in alignment.
- Prefer this person can attend each monthly exec and general PTSA meeting to provide monthly updates on our financial status.
- Responsible for keeping accurate financial records
- Coordinate and file insurance and dues payments
- Organize an audit committee for a year end audit.
- Financial skills are not a requirement but extremely helpful
Must find volunteers for each of their responsibilities. This person must NOT fulfil these roles themselves. They will oversee/manage volunteers for each of these roles. Must work closely with these chairs and provide monthly updated reports for each position during our monthly PTSA meetings.
These Chair positions include:
- Ways and Means (Fundraising): This person should attend all PTSA meetings
- Senior Road Trip
- Senior Scholarships
- Graduation Signs
- Membership
- Young Hearts for Life (every other year)
Must find volunteers for each of their responsibilities. This person must NOT fulfil these roles themselves. They will oversee/manage volunteers for each of these roles. Must work closely with these chairs and provide monthly updated reports for each position during our monthly PTSA meetings.
These Chair positions include:
- Teacher Appreciation Meals
- Teacher Tenure Breakfast
- Back to School Luncheon
- Sweet Send Off
- Nurses Day
- Secretaries Day
- Conferences
- End of Year Celebration Luncheon
- Teacher Grants
- Reflections
- LMC Liaison
- Tireless Teacher Award
- World Language Fair
- STEM Support